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The Microsoft 365 Groups activity report provides insight into the activity of groups in your organization. It includes details about how many groups are created and used.
For general information about usage reports in the Microsoft 365 admin center, and to see a list of all available reports, see Microsoft 365 admin center usage reports overview.
View the Microsoft 365 Groups activity report
For information about the roles needed to view usage reports, see "Before you begin" in Microsoft 365 admin center usage reports overview
- Go to the Microsoft 365 admin center.
- In the navigation menu, select Reports. If you don't see Reports, select Show all, and then select Reports.
- Select Usage.
- On the Usage page, under Reports, select Microsoft 365 apps.
- Select the Groups activity tab. If you don't see the tab, select the three dots, and then select Groups activity.
Interpret the Microsoft 365 Groups activity report
The report displays trends over the last 7, 30, 90, or 180 days. However, if you select a particular day in the report, the table shows data for up to 28 days from the current date, not the date the report generated.
To add or remove columns from the report, select Choose columns.
To export the report data into an Excel .csv file, select Export. This action exports the usage data of all users and enables you to do simple sorting, filtering, and searching for further analysis.
The following table contains definitions of the metrics available in the report.
| Metric | Definition |
|---|---|
| Group name | The name of the group. |
| Deleted | The number of deleted groups. If the group is deleted, but had activity in the reporting period it shows up in the grid with this flag set to true. |
| Group owner | The name of the group owner. |
| Last activity date (UTC) | This date shows the most recent activity in an email conversation, Viva Engage, or the site. |
| Type | The type of group. This type can be private or public group. |
| Emails received in Exchange | The number of messages received by the group. |
| Emails in Exchange (total) | The total number of items in the group's mailbox. |
| Mailbox storage used for Exchange (MB) | The storage used by the group's mailbox. |
| SharePoint files (total) | The number of files stored in SharePoint group sites. |
| SharePoint files (active) | The number of files in the SharePoint group site that were acted on (viewed or modified, synched, shared internally or externally) during the reporting period. |
| Total site storage used for SharePoint (MB) | The amount of storage in MB used during the reporting period. |
| Messages in Viva Engage (posted) | The number of messages posted in the Viva Engage group over the reporting period. |
| Messages in Viva Engage (read) | The number of conversations read in the Viva Engage group over the reporting period. |
| Messages in Viva Engage (liked) | The number of messages liked in the Viva Engage group over the reporting period. |
| Members | The number of members in the group. |
| External members | The number of external users in the group. |
| Total organized meetings | The sum of one-time scheduled and recurring meetings a user organized during the specified time period. |
| Channel messages | The number of unique messages that a user posted in a team chat during the specified time period. This number includes original posts and replies. |
Note
By default, user-specific information like usernames, display names, groups, and sites is hidden in usage reports. To learn how to display this information in usage reports, see Show user, group, or site details in usage reports.
Related content
Microsoft 365 Reports in the admin center (article)
Microsoft 365 Reports in the admin center - Active Users (article)